The International Society of Jazz Arrangers & Composers (ISJAC) seeks a dynamic individual to manage and lead ISJAC’s administrative and operational functions. The Managing Director (MD) will be a strategic thought partner on the Executive Committee and support the Board of Directors through reporting and communications, cultivation and management of resources, and event production. The MD will report to the Executive Committee led by the ISJAC Board President. This is a half time (20 hours/week) remote position.
Minimum Position Requirements
- Bachelor’s Degree
- Evidence of Arts Administrative or Production experience/background
- Demonstrated ability to manage time, tasks, money, quality, and staff
The successful candidate will:
- embrace the mission & goals of ISJAC and grasp challenges/needs of the jazz composer community as well as the nature of the music business
- demonstrate effective leadership & management skills
- be organized, self-motivated, detail-oriented, collaborative, and able to manage multiple priorities
- exhibit excellent written and verbal communication skills.
- demonstrate a core belief in diversity, equity, and inclusion practices.
- have fundraising and/or grant-writing experience (preferred)
- have experience with website & communication systems (Google Suite, MailChimp, and WordPress a plus.)
- 20 Hours/Week
- $36,000/Year Salary
- Competitive Vacation Benefits
- 1 Year Renewable Contract
Applicants should upload the following via the ISJAC portal. Additional materials may be requested during the review process. Review of applications will begin July 6th and will continue until the position has been filled. The desired start date is August 15th. Questions should be directed to Chuck Owen (firstname.lastname@example.org), ISJAC Board President.
- Letter of application
- Contact information for 3 references.
ISJAC is committed to advancing equity and diversity in all that we do. ISJAC does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital or familial status, sexual orientation, gender identity, veteran status, or any other basis prohibited by local, state, or federal law. We encourage people of all backgrounds to apply, including people of color, women, LGBTQ+ individuals, people with disabilities, veterans, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to: racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity.
This is a part time position. The following responsibilities are meant to serve as an example of the type of tasks required within that capacity. These examples are not exhaustive and are subject to review in conjunction with the post holder and according to future changes/developments. The employee may be required to perform duties outside of this description as operationally necessary and at the discretion of the President of the Board of Directors.
- Effectively articulate the mission and vision of ISJAC via an insistence on quality programming, excellent/timely communication, and responsible stewardship of the organization’s resources.
- Work with the Board and Executive Committee to develop and implement ISJAC’s next strategic plan.
- Manage the day-to-day operations of ISJAC and serve as the primary point of contact within the organization.
- Oversee ISJAC-produced in-person and virtual events such as the Jazz Composers Symposium, Uncharted Territory, and support co-productions with ensembles, presenters, and venues.
- Manage event production and coordinate between Board of Directors, Operations Manager, Webmaster, participants and venues; includes event registration, tech support, contracts, and accessibility requests.
- Coordinate materials, travel, space, food, and other needs for Board meetings, functions, and dinners, in collaboration with the Executive Committee.
- Manage ISJAC database implementation and usage and work with Webmaster to enhance digital platform navigation and workflow.
- Manage administrative and technology infrastructure, processes, and policies to ensure high-functioning and effective organization; includes email/calendar systems (currently Google Suite/Gmail/Mailchimp) and project management (currently Asana).
- Supervise all contract creation and execution; serve as staff liaison with legal and tax support.
- In collaboration with the VP of Membership, develop and implement a robust membership relations system.
- Maintain an organized system for accurate electronic record keeping including server best practices and any third-party storage use.
- Oversee staff and Board training and use of database and email systems.
- Work with the Executive Committee to manage aspects of ISJAC’s human resources such as oversight and support of our department curators and external partnerships, the development of an Employee Policy Handbook, and the onboarding, offboarding, and supervision of internship staff.
- Supervise and support the work of the Operations Manager and Webmaster.
- Work with the Executive Committee to manage ADA and Accessibility coordination: oversee the development of initial plan, annual assessment and revisions, and the facilitation of any relevant staff training.
- Ensure a supportive work environment by fostering a culture that values diversity, inclusion, equity, and belonging.
- Manage and ensure a balanced operating budget and coordinate accounts payable and receivable.
- Manage all insurances, licenses, and regulatory compliance.
- In collaboration with the Treasurer, lead the annual budget process, create and manage forecast and cash flow projections, oversee financial reporting and annual audit by providing reports to the Executive Committee, the Board of Directors, and outside entities.
- Work independently and in collaboration with the Board and Executive Committee in fundraising efforts; includes grant writing, public appeals, and working directly with sponsors/donors, etc.
- In collaboration with the President, guide the creation, management, and monitoring of a donor relations/individual giving plan.
- Work with Curators, Producers, & Executive Committee to ensure coordinated public relations planning and implementation.
- Frame and direct how ISJAC’s brand is reflected to stakeholders in support of the mission in collaboration with the VP of Communication.
- Maintain ISJAC brand guidelines and ensure that staff and partners leverage as appropriate.